Bellewstown Golf Club Rules and Bye-Laws

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1 Committee Roles and Responsibilities
1.1 ClubSecretary
1.2 President
1.3 Captain

2 Etiquette Bye Laws
2.1 ClubColoursandEmblem
2.2 Representative Dress
2.3
2.4
2.5
2.6
2.7

3
3.1
3.2
3.3
3.4
4
4.1
4.2
4.3

5
5.1
5.2
6
6.1
6.2
7
7.1
7.2

Bellewstown Golf Club

Rules and Bye-Laws

Committee Roles and Responsibilities

The following roles are assumed in the golf club in order to enforce these bye laws:-

Golf Course Owner/ Honorary Secretary

Club Secretary

Captain

Vice-Captain

President

Handicap Committee

Handicap Secretary

Competition Committee

Competition Secretary

Note: the Competition Secretary and Handicap Secretary can delegate to a member of their committee to represent them on the disciplinary committee.

Club Secretary

Added in 2010 the Club Secretary’s roles and responsibilities include

• Organise committee meetings

• Recording of full meeting minutes and summary of the meeting minutes for members

• Assisting in the newsletter to members

• Participating as a committee member

• Part of the disciplinary committee

• Act a bank account signatory

President

The term of the president is for 2 years. A new president shall be proposed by the committee and ratified by the members every second AGM.   

Candidates for the role of Club President can be selected from a list of Committee Members that have served 3 or more years, irrespective of role or position.

Captain

 Selection of Captain: All candidates must have served at least 2 years on the Committee

Vice Captain. Selection of Vice Captain will be by election. Nominees proposed will be voted on by members. A committee will be selected to poll and process all nominees for the Vice-Captain

AGM

1.3.1 Any member over the age of 18 is entitled to vote at the AGM.

Etiquette Bye Laws

If players follow the guidelines in this section, it will make the game more enjoyable for everyone.

If a player consistently disregards these guidelines during a round or over a period of time to the detriment of others, it is recommended that the Disciplinary Committee considers taking appropriate disciplinary action against the offending player. Such action may, for example, include prohibiting play for a limited time on the course or in a certain number of competitions. This is considered to be justifiable in terms of protecting the interests of the majority of golfers who wish to play in accordance with these guidelines. In the case of a serious breach of etiquette, the Committee may disqualify a player under Rule 33-7 of the rules of golf.

Rule 33-7. Disqualification Penalty; Committee Discretion

A penalty of disqualification may in exceptional individual cases be waived, modified or imposed if the Committee considers such action warranted. Any penalty less than disqualification must not be waived or modified. If a Committee considers that a player is guilty of a serious breach of etiquette, it may impose a penalty of disqualification under this Rule.

Club Colours and Emblem

The official Club Emblem is as displayed above and the Club colours shall be red and white.

Representative Dress

Members representing the Club in competition should wear dark trousers/slacks, white polo shirt (preferably with Club Emblem thereon) and the official Club sweater.

General Dress Code

All members will wear appropriate footwear while playing on the course;

Members playing in Club competitions shall at all times wear smart casual clothing, (Trousers/slacks/tailored shorts);

The wearing of tracksuit bottoms, non tailored shorts, football jerseys and vest tops by members is discouraged at all times.

Conduct on the Golf Course

Members are forbidden to trespass on lands adjoining the course;

Members are required to smooth out their footprints in bunkers, to replace divots and repair their (and any other noticed) pitch marks on greens;

Members are expected to acquaint themselves as to Local Rules in place at the time of their play.

Timekeeping

If you are late or cannot make a tee-time, please ring in advance to notify the club.

If you miss your tee-time your must wait until the next available slot.

The Committee reserve the right to invoke disqualification for breach of this Rule of Golf 6-3. Alternatively the Committee may invoke a penalty for failure to start on time as follows:

Loss of first hole in matchplay

Two strokes at the first hole in Strokeplay.

Slow Play

If a match fails to keep its place on the course and loses more than one clear hole to the players in front it must call through the match following;

Players searching for a ball should signal the players behind them to pass as soon as it becomes apparent that the ball would not easily be found. They should not search for the permitted five minutes before doing so.

When play of a hole has been completed, players should immediately leave the green and proceed towards the next tee box, the completion of scorecards should not be carried out in the vicinity of the green;

Players should ensure that golf bags, trolleys and buggies are left on the correct side of the green to enable direct progress to the next tee box without delay;

If there is a doubt about a ball being “out of bounds” or lost outside of a hazard it would expedite play if a “provisional ball”, (it is the player’s responsibility to clearly state that the second ball being play is a “provisional ball”), was played before proceeding.

Players should ensure that Bags, Trolleys and Buggies are kept off the greens and tee boxes.

Priority

Members shall not “cut-in” while a competition is in progress without permission of reception;

Member shall not “cut-in” on any part of the course unless the previous hole is clear from tee to green.

Competitions Bye Laws

Competition Bye Laws are enforced by the Competition Committee.

The Competition Committee governs the conditions under which all competitions are played

Definition of Major Competitions

The following competitions are considered Major Competitions and will be used for player of the year points:-

Captain’s Prize

Professional’s Prize

President Prize

Vice-Captains Prize

36  hole Nett Club Championship

Monthly Medals

Only full members can win the overall prize in a major competition

General Competition

No member can win any overall prize in the following competitions: – Vice-Captains, Captains, President, Professional and Club Championship without playing three qualifying club competitions in the calendar year.

Note: A qualifying competition is a competition where your handicap can be adjusted. 

A time sheet shall be in operation for all competitions, members should, where possible, play competition in a minimum three ball format;

The usage of motorised buggies is prohibited in the Major competitions(as in 3.1 above) and in the Club Championship competition unless a player is in possession of a Medical Certificate stating that he/she is unfit to walk; The use of caddies is permitted in competitions except those competitions referred to in 3.1 above. Members are responsible for the safety and conduct of caddies while on the course Ties shall be decided by the Committee, whose decision is final.

When entering a competition the member must

Enter through swipe card (or PIN No.) on the computer (singles competition)

Pay his competition entry fee prior to playing;

Having completed his round, the player must:

Complete his scorecard properly i.e. Date, Name, Competition, Handicap, Markers Signature and Players Signature (omission of any of the aforementioned details will result in the player being disqualified under Rule 6-6-b) ;

Enter his score on the computer (singles competition);

All cards must be returned without delay to the competition box provided for that purpose and cards so returned cannot be altered subsequently

It is obligatory that a member who enters his name on a club competition entry sheet submits a completed scorecard – cards not entered onto the computer will be classified as a non return.

The 2s competition is a separate competition that is managed by the Club. If you are disqualified from the normal competition your 2s still count in the 2s competition once you have paid.

Open Draw players must play at time allocated. Players to commit to open draw unless Comp committee is notified no later Thursday 4.00 p.m. prior to Competition Draw. Player may ask for allocated tee time before draw. D.Q. otherwise

3.2.9 Relief from broken ground as a result of course maintanence equipment marks. Nearest point of relief, not exceeding 1 club length.

Juvenile/Student/Junior members with a handicap of 19 or over are not eligible to win outright any adult individual club competition

One juvenile per timeslot is allowed when competing in adult single and 3-person team competitions;

Juveniles must partner adult members in all non-Singles club championships.

Juvenile members can win player of the year

Juveniles scorecards must be marked and signed by an unrelated adult club member;

The recording of Juveniles scorecards onto the computer must be supervised by the marker.

3.2.16     Eligibility: to be eligible to compete in an Open Singles Qualifying Competition at an Away Club, with the exception of GUI Tournaments, a Member of a GUI Affiliated Golf Club must have returned at least three scores in Singles Qualifying Competitions at his Home Club, at any time on or after the corresponding date one year before the Singles Qualifying Competition at the Away Club.

3.2.17     Entries: The use of a GUI member card is mandatory for members of clubs affiliated to the Golfing Union of Ireland for entry into all Open Singles Qualifying Competitions, which shall be by computer entry and uploaded to the CDH following close of competition.

Matchplay Competitions

Entrance fees for knockout competitions must be paid prior to the draw being made.

All rounds in matchplay competitions shall be played from the medal tees unless otherwise decided by the Committee;

In the event of tie holes, the 1st (First) hole shall be the 19th (Nineteenth) and the match shall continue until a hole is won, taking strokes as on the scorecard;

In any competition where play is ordinarily spread over a prolonged period (e.g. matchplay) a competitor must play off his current up-to-date GUI handicap unless otherwise specified by the committee competition;

In match play the onus is on the player drawn on the top to contact the other player. If the top player on two separate occasions tries to contact the other player to agree dates to no avail or he should contact the member of the Competition Committee, assigned to manage the matchplays (if the player does not know, contact the Competition Secretary) a week prior to the deadline. The competition committee will then intercede and decide on one of the following actions:-

Get the players to agree on a date prior to the deadline.

Rule against one of the players and give a walkover to the other.

Disqualify both players

Under unusual circumstances give an extension

If the top player fails to contact the other player to agree dates within one week to the deadline, the player drawn lower in the draw should contact a member of the competition committee as in 3.4.5. The competition committee will then intercede as in 3.4.5 also

3.4.7 In the event that the match has not been played by the deadline (as in 3.4.5 and 3.4.6) and neither player contacts the competition committee both players shall be disqualified with no appeal.

Handicap Bye Laws

Handicap Bye Laws are enforced by the Handicap Committee.

Non Return of Competition Scorecards

Failure by club members to return competition cards during the period March – October shall incur the following sanctions:

2nd Failure to return card – Verbal warning from Handicap Secretary/Committee

3rdnd Failure to return card – Written warning from Handicap Secretary/Committee

4th3rd Failure to return card – Suspension of CLUB handicap for 2 Weeks

5th4th Failure to return card – Suspension of CLUB handicap for 4 Weeks

6th5th Failure to return card – Suspension of GUI handicap for 2 weeks

In the event of further failures to return cards the member shall be requested to attend a meeting with the Disciplinary Committee to discuss their failure to submit cards following competitions.

Handicap Committee oversight of the awarding of new handicaps

When playing to qualify for a handicap, all the cards will have to be signed by a GUI Member and one of these cards must be signed by a club member deemed acceptable by the handicap committee

Annual Handicap Review

The decision of the handicap committee with regards to reducing or increasing player’s handicaps at the end of the year is final.

Disciplinary Bye-Laws

Disciplinary Bye Laws are enforced by the Disciplinary Committee.

General

Infringements of the Rules of Golf and/or the Bye Laws of the Club may result in disciplinary action being taken against the offending member.

A member may make a complaint against one or more members. This complaint must be put in writing and sent to the Honorary or Club Secretary for consideration.

Should the Disciplinary Committee agree that disciplinary action is warranted then the member shall be invited, in writing, to attend a disciplinary hearing of the Disciplinary Committee in order that the facts can be ascertained;

Where a member fails to attend the disciplinary hearing then the Disciplinary Committee shall make a summary judgement based on the facts to hand;

Where disciplinary action is sanctioned the member will be notified by letter of the decision and of the date from which it will take effect, which will be not sooner than 7 days from the postage date of the notifying letter.

All disciplinary actions sanctioned by the Disciplinary Committee shall be subject to the Appeal Process detailed at 5.2 below.

Appeal Process

Any member in receipt of a disciplinary action has the right to appeal the action by submitting in writing to the Honorary or Club Secretary their intention to do so prior to the effective date of the action.

The Honorary or Club Secretary on receipt of a notice of appeal will notify the Disciplinary Committee members to convene a meeting in order to hear the member’s appeal;

The meeting should be held within 14 days of notice of appeal being received;

The member appealing the disciplinary action must attend in person at the date and time notified to him by the Honorary or Club Secretary,

Until the appeal hearing the disciplinary action shall not be enforced

The outcome of the appeal shall be notified to the member following the appeal hearing and a letter shall issue confirming the appeal decision;

In the event of the appeal being rejected or the member failing to attend the meeting the disciplinary action shall come into effect immediately.

Local Rules

Local Rules generally related to the course and supplement the rules of golf. The Golf Course Owner is responsible for managing and changing these local rules

Course

Out of Bounds

Over electric fence along 1st, 2nd, 3rd,7th,8th,10th,11th, 12th,13th, 14th and behind the 5th green

Boundary ditches and beyond

Car Park and entrance road

Practice green, driving range

Immovable Obstructions (Rule 24-2):

Marker posts, course equipment, bins, furniture

Free drop from all staked trees under Rule 24-2

Free drop from electric boundary fence where it interferes with swing

Stones in bunkers are movable obstructions Rule 24-1

Water Hazards (Rule 26-1)

Water Hazards marked by yellow stakes.

Lateral Waters Hazards marked by red stakes

A ball lying on a tee or putting green other than that of the hole being played must be lifted and dropped, without penalty, within one club length of and not nearer the hole than the nearest point of relief and not in a hazard or on a putting green

G.U.R. Rule 25-1. All areas marked by white lines

Free drop from the stone on the 18th Fairway (Rule 24-2)

Distance Markers

Distance markers to front of green Red 100yds, Yellow 150yds, Blue 200yds

Loose impediments

Loose impediments may be removed from sand bunkers;

Plugged Balls

Plugged balls may be lifted, cleaned and dropped within one club length no nearer the hole without penalty. This relief applies only “through the green” situations and not when the ball is plugged in hazards or bunkers.

Use of distance measuring devices

Measuring Devices are allowed once they are not used for any other purpose that is prohibited by rule 14.3

Placing

Preferred Lies (Qualifying Competitions)

A ball coming to rest on a FAIRWAY may be lifted, cleaned and placed within six (6) inches (not nearer the hole).

Preferred Lies (Non-Qualifying Competitions)

A ball coming to rest on a FAIRWAY may be lifted, cleaned and placed within six (6) inches (not nearer the hole).

A ball coming to rest in the ROUGH  may be lifted, cleaned and dropped within one club length (not nearer the hole);

Winter Rules (Non-Qualifying Competitions)

A ball coming to rest on a FAIRWAY may be lifted, cleaned and placed within six (6) inches (not nearer the hole);

A ball coming to rest in the ROUGH  may be lifted, cleaned and placed within six (6) inches (not nearer the hole);

Procedure for Bye Law Changes

Change Log

This log should be updated for any changes made to the document. Changes can be group under a version e.g. 1.1 contains many changes

2015 AGM

Use of distance measuring devices

Measuring Devices are allowed once they are not used for any other purpose that is prohibited by rule 14.3

1.3 Selection of Captain All candidates must have served at least 2 years on the Committee

Relief from broken ground as a result of course maintanence equipment marks. Nearest point of relief, not exceeding 1 club length.

2013

Local rule Grant relief without penalty from the electric fence

2011

2010

Change Process

The Committee, in consultation with the Course Owner, shall from time to time to make, alter and/or repeal such Bye-Laws as it considers necessary. This process should start with a Bye Law Change Request that is first approved by the golf club owner, then the general committee and then at the AGM. The bye law is updated and the change log amended.

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